DESCRIPTION

Please apply directly to Skechers for this role.

The Executive Assistant is responsible for providing executive-level support to the Vice President of Global Travel and Meeting Services, while managing a wide range of administrative tasks to optimize the effectiveness and efficiency of the Department and Office.Essential Job Responsibilities

• Provide executive-level support to Vice President, including calendar management, expense reporting, conference calls, organization/filing of reports.
• Manage Vice President’s calendar and e-mails to ensure timeliness of meetings and awareness of current priorities.
• Assist with special event logistics for department-hosted facility or hospitality events such as attendance reports, rooming lists, travel, meeting administration.
• Manage the flow of information to ensure inquires are answered in a timely manner and departmental memos are distributed for action quickly and effectively.
• Maintain Vice President’s filing system in a logical manner for quick information access.
• Collaborate with other Executive Assistants, internal departments, and partners.
• Draft letters, documents and reports with attention to detail and quality.
• Write, edit, and proofread documents and emails with accuracy.
• Maintain Travel/Meeting Intranet site.
• Respond to inquiries made to the Vice President’s office.
• Create spreadsheets and run reports as needed.
• Assist with various research and special projects as needed.
• Review and submit department expense reports on Concur.
• Maintains the office condition and cleanliness, and troubleshoot issues with office equipment and arrange necessary repairs with the Office Services team as needed.
• Partner with IT support to resolve hardware, software, and other technical issues that affect the department.
• Maintains departmental documents such as organizational chart, vendor lists, contract database, invoices, confidential documents, financial records.
  
  

Job Requirements

• Ability to work on-site.
• Ability to multi-task and prioritize effectively.
• Exemplary organizational skills.
• Excellent communication skills (both written and oral).
• Ability to work effectively in a dynamic, quick-moving environment.
• Ability to handle confidential information with absolute discretion.
• Ability to work with people of all corporate levels.
• Desire to contribute to optimize department goals.
• Technologically savvy.
• Proficiency with Adobe Reader, Concur, Stova, CVENT, and FileNet experience preferred.
• Microsoft Office (Outlook, Excel, Word, PPT, Teams, etc).
  
  

Education And Experience

• College Degree preferred.
• Experience performing administrative duties in a corporate environment.
• Two or more years of full-time experience in hospitality industry preferred.
  
  

The pay range for this position is $70,000-$85,000.